Practical guides for using OnCore at Stony Brook Medicine, written by the RCI OnCore support team. Start with a guide below, or contact OnCore Support for help with your study.

Advarra University
Find videos, click-through guides, and registration for LIVE educational webinars. The RCI OnCore team will create a learner account for you on LearnUpon and preload the Advarra University OnCore curriculum relevant to your role.

How-to guides

Access, Training, Support

  • Request an account, get training, and access user support.

Adding subjects to a study

  • Register subjects by MRN and track their status

Calendar subject visits

  • Log visit dates, statuses, and procedures for billing

Home screen widgets

  • Quick access to your protocols and subjects

Date fields & keyboard shortcuts

  • Fast relative-date entry in any date field

PC Console field definitions

  • What every Main tab field means, with SBU conventions

Training manuals

Full module training manuals for OnCore are published by Advarra, the OnCore vendor. Because they are licensed Advarra materials, we link to them through the vendor rather than reposting them here. You can find them in OnCore's Learning Portal: log into OnCore first, click your name in the upper right corner, then go to Help > Learning Portal. Or ask OnCore Support to point you to the current version.

  • CRM (Clinical Research Management): running a study day to day: the consoles, subjects, visits, deviations and reports.
  • Financials: the money side of a study: coverage analysis (MCA), budgets, invoices and payments.
  • ePRMS: online protocol review for the review committee (PRMC): submissions, reviewers and decisions.
  • More modules: ask OnCore Support about guides for other modules and workflows as your study needs them.

Get access and help

  1. Request an account. Have your departmental supervisor email an account request to OnCore Support, naming the role the person needs. Not sure which role? See Roles & access, or just describe the work and we'll help you pick.
  2. Learn OnCore. Our team will provide the new user training, plus a learner account for online OnCore training through Advarra University. Complete your role-based training.
  3. Get help. For questions about your study, such as registering subjects, calendars or financials, or if something in OnCore isn't working, email OnCore Support.