Administer & Recruit

OnCore

A Clinical Trial Management System used to track clinical trials and participant accruals, including subject trial calendars, billing, SAE and deviation documentation, and IRB status.

🏛 Available to: Health Sciences / Medicine👥 Supported by: Data Management Platforms & Applications
4user roles, from study coordinator to finance
7step-by-step OnCore how-to guides
MRNsubjects link to their Cerner PowerChart
AdvarraOnCore runs in Advarra's cloud

About OnCore

Stony Brook's clinical trial management system

OnCore tracks clinical trials and participant accruals in one place: subject trial calendars, billing, SAE and deviation documentation, and IRB status. Coordinators, regulatory specialists, and finance teams all work from the same study record.

Register and track participantsAdd subjects by MRN and record consent, eligibility, and each step from On Study to Off Study.
Run subject calendarsLog visits and procedures so sponsor billing can go ahead on time.
Document deviations and SAEsRecord protocol deviations and serious adverse events against the study.
Track IRB status and bill sponsorsRegulatory staff follow IRB approvals; finance bills industry sponsors for trial procedures.
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Not sure which access you need?We can help you identify the ideal access for your new user to do their work.
Roles & access →

Example

One study, several roles

A research coordinator registers study participants, tracks their progress in the study, and may document deviations and SAEs. A project-specific regulatory specialist tracks the IRB approval status, and finance bills industry sponsors for subject trial procedures, all in this system.

Roles

Four roles, one study record

🗂️Study CoordinatorRegisters participants, manages calendars, records deviations and SAEs
📊Data ManagerMaintains study data and supports reporting
💵Finance ManagerBills industry sponsors for subject trial procedures
📋Regulatory ManagerTracks IRB approval status and regulatory documents

Get started

Get into OnCore in three steps

Request an accountYour departmental supervisor emails OnCore Support with the role you need.How to request → Complete trainingFinish role-based training before you work in production.Training → Log inSign in to OnCore at one.advarracloud.com.Launch OnCore →

How-to guides

Step-by-step help for everyday tasks

🧰Support hubAll guides, training manuals, and who to contact 🔑Roles & accessThe four roles, requesting an account, training 🧑‍⚕️Adding subjectsRegister subjects by MRN and track their status 📅Calendar visitsVisit statuses, procedures, and additional visits 🏠Home screen widgetsQuick access to your protocols and subjects ⌨️Date shortcutsDate formats and relative-date keys 📝PC Console fieldsWhat each Main tab field means at SBU 🛟Technical helpSomething not working? Email OnCoreHelp

Support

Who to contact

Accounts, roles, and trainingNew accounts, role changes, training, and questions about your study: melanie.keister@stonybrookmedicine.edu
Technical and current-user supportFor technical problems, or help as a current OnCore user: OnCoreHelp@stonybrookmedicine.edu

More about OnCore at Stony Brook Medicine is on the SBM intranet →

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