Administer & Recruit

OnCore

A Clinical Trial Management System used to track clinical trials and participant accruals, including subject trial calendars, billing, SAE and deviation documentation, and IRB status.

🏛 Available to: Health Sciences / Medicine👥 Supported by: Data Management Platforms & Applications
4user roles, from study coordinator to finance
AdvarraOnCore runs in Advarra's cloud

About OnCore

Stony Brook's clinical trial management system

OnCore tracks clinical trials and participant accruals in one place: subject trial calendars, billing, SAE and deviation documentation, and IRB status. Coordinators, regulatory specialists, and finance teams all work from the same study record.

Register and track participantsAdd subjects by MRN and record consent, eligibility, and each step from On Study to Off Study.
Run subject calendarsLog visits and procedures so sponsor billing can go ahead on time.
Document deviations and SAEsRecord protocol deviations and serious adverse events against the study.
Track IRB status and bill sponsorsRegulatory staff follow IRB approvals; finance bills industry sponsors for trial procedures.
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Not sure which access you need?We can help you identify the ideal access for your new user to do their work.
Roles & access →

One study, several roles

Roles define what a user can enter, update, and view in OnCore. Typical roles are Study Coordinator, Regulatory Coordinator, Finance Coordinator, and Data Manager. For special access, customized roles are also available for users in research leadership or ancillary support teams, such as hospital billing or infusion nursing. Roles can also be customized for viewable or hidden PHI.

Roles

Four roles, one study record

🗂️Study CoordinatorRegisters participants, manages calendars, records deviations and SAEs
📊Data ManagerMaintains study data and supports reporting
💵Finance ManagerBills industry sponsors for subject trial procedures
📋Regulatory ManagerTracks IRB approval status and regulatory documents

Get started

Get into OnCore in three steps

Request an accountYour departmental supervisor emails OnCore Support with the role you need.How to request → Complete trainingFinish role-based training before you work in production.Training → Log inSign in to OnCore at one.advarracloud.com.Launch OnCore →

Support

Who to contact

OnCore support: accounts, roles, training and technical helpNew accounts, role changes, training, questions about your study, or something in OnCore not working: email melanie.keister@stonybrookmedicine.edu
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