Every OnCore user gets a role that matches the work they do on a study. The role decides what you can see and change, so it pays to get it right when the account is set up. We can help you identify the ideal access for your new user to do their work.

The four roles

Study Coordinator

  • Register participants and track accruals
  • Manage subject calendars and visits
  • Record deviations and SAEs

Data Manager

  • Maintain study data
  • Support reporting

Finance Manager

  • Bill industry sponsors
  • Manage billing for subject trial procedures

Regulatory Manager

  • Track IRB approval status
  • Maintain regulatory documentation

How the roles fit together

A research coordinator registers study participants, tracks their progress in the study, and may document deviations and SAEs. A project-specific regulatory specialist tracks the IRB approval status, and finance bills industry sponsors for subject trial procedures, all in the same system.

Request an account

  1. Your supervisor sends the request. Your departmental supervisor emails an account request to melanie.keister@stonybrookmedicine.edu.
  2. Name the role. Include the role the person needs so the right access level is assigned. If you aren't sure, describe what they'll do on the study and we'll recommend one.
  3. Complete training. Finish role-based training before working in production.
  4. Log in. Sign in to OnCore at one.advarracloud.com.

Training

Role-based training is required before you work in production. Ask OnCore Support which training your role needs. After that, the how-to guides cover everyday tasks, and the full module manuals are in the Advarra Learning Portal, under Help in the OnCore User Menu.

Who to contact
Accounts, roles, and training: melanie.keister@stonybrookmedicine.edu
Technical or current-user support: OnCoreHelp@stonybrookmedicine.edu