Every OnCore user gets a role that matches the work they do on a study. The role decides what you can see and change, so it pays to get it right when the account is set up. We can help you identify the ideal access for your new user to do their work.

The four roles

Study Coordinator

  • Register participants and track enrollment.
  • Manage subject calendars and visits.
  • Record deviations and serious adverse events (SAEs).

Data Manager

  • Maintain study data.
  • Support reporting.

Finance Manager

  • Bill industry sponsors.
  • Manage billing for subject trial procedures.

Regulatory Manager

  • Track IRB approval status.
  • Maintain regulatory documentation.

How the roles fit together

A research coordinator registers study participants, tracks their progress in the study, and may document deviations and SAEs. In the same system, a regulatory specialist tracks IRB approval for the study, and finance bills the sponsor for study procedures.

Request an account

  1. Your supervisor sends the request. Your departmental supervisor emails an account request to melanie.keister@stonybrookmedicine.edu.
  2. Name the role. Include the role the person needs so the right access level is assigned. If you aren't sure, describe what they'll do on the study and we'll recommend one.
  3. Complete training. Finish role-based training before working in production.
  4. Log in. Sign in to OnCore at one.advarracloud.com.

Training

Role-based training is required before you work in production. Ask OnCore Support which training your role needs. After that, the how-to guides cover everyday tasks. The full manuals are in the Advarra Learning Portal: open the OnCore User Menu and choose Help.

Who to contact
For accounts, roles and training, email melanie.keister@stonybrookmedicine.edu.
For technical help, email OnCoreHelp@stonybrookmedicine.edu.