Register each new subject with their Stony Brook MRN. This links their OnCore study status to their chart in Cerner PowerChart. This link is critical to patient safety: it lets the patient's PowerChart show that they are On Study.

Add your subject

  1. From your protocol, go to the CRA Console.
  2. Click Register Subject. On the page that opens, choose Stony Brook University Hospital as the study site.
  3. In the Find Subject section, enter the MRN, birthdate, or last name to find the patient record in the EMR, then click Find.
  4. The matching record appears at the bottom of the page. Click the blue MRN link to pull the patient's demographics into the Subject Details panel.
  5. Click Add to add the patient to your study.

Enter and update the subject's status

Once a subject is added, record their progress through the study as it happens:

  1. Consent signing date.
  2. Eligibility determination date.
  3. On Study, On Arm, and On Treatment.
  4. On Follow-Up, if your study has one.
  5. Off Study.

If your study uses a calendar in OnCore, log the subject's visits in their calendar so sponsor billing can go ahead. See Calendar subject visits.

If your MRN search returns no results
The patient may not have had a medical visit logged in the EMR in the last three months. Do not create a new record. Contact OnCore Support for help registering the correct subject.
Studies that use false MRNs
Some studies use made-up MRNs, because of the kind of study or because the subject is seen at another hospital. Contact OnCore Support before adding subjects this way so we can help make sure it's done correctly.